Best data sync app for Mac
Apr 03, 2018 Macinhome Mac Consulting - Apple Certified Consultants 641,168 views 14:50 A 10 Minute Comparison: Office 365 vs Google's G Suite - WorkTools #32 by Christoph Magnussen. In recent years, Microsoft Word and Google Docs have been quietly waging a war for the title of best word processor. While most of us have been using Word for decades to draft everything from school essays to resumes to important work documents, Google Docs web-based platform is a total game changer for editing and sharing documents in the connected age.
Google’s G Suite has become an incredibly popular collection of productivity apps, similar to Microsoft Office. For a free text processor, it’s hard to beat Google Docs for Mac and other G Suite products. You can use even use Google Drive offline to store documents, change numbers with Google Sheets offline, or add an image to your presentation with Google Slides offline. When you make edits without internet connectivity, the changes you made will automatically update the next time your device is able to sync with the web.
You should always sign into your Google Docs when you don’t have a stable internet connection if you need to make any changes to your files, but how do you do this? If you’re wondering how to edit Google Docs offline, there is indeed a way to launch your files without any WiFi.
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Learn To Offline Sync Google Docs, Sheets, And Slides
As Safari is the default browser on Macs, before you can use Google Docs offline, you need to make Google Chrome the default one instead. Without making this change, an offline attempt to open a document, edit Google Sheets offline, or a Google Slides offline file will lead to an error page. Changing your default browser is easy (make sure you have Google Chrome installed first):
In the Apple Menu, choose System Preferences
Select the General icon
In the “Default web browser” section, select Google Chrome
By switching your default browser, Chrome will launch each time you open a URL on your Mac. More importantly, once you’ve made Chrome the default browser, you can set up your Google Drive to offline sync Google Docs and enable offline editing of Google Docs too.
Manage Google Docs Offline extension
Once Google Chrome is your default, you’ll be able to sync your Google Drive files to your Mac using Google Docs Offline extension. You can then use Google Docs without internet and access your most relevant documents for offline viewing and editing. If you’ve been asking yourself how to enable offline editing of Google Docs, installing the Chrome extension is the right first step:
In Chrome, download and install the Google Docs Offline extension
Follow the directions and sign into your Google account
In your My Drive page, select the gear icon in the upper-right corner
Choose Settings
Select General from the list
Check the box beside Sync Google Docs, Sheets, Slides & Drawings
Click Done
How to turn on offline sync on Google Docs
Now all the files within Google Docs, Sheets, and Slides should be available within your Chrome browser without the need for a WiFi connection. But you also need them on your Mac. To access G Suite files from your computer, download the personal version of Backup and Sync for Google Drive.
Open Backup and Sync in the Applications folder
Sign into your Google account
Select the option to save files directly to Google Drive
Check the box beside Sync My Drive to this computer and click Start
Your online files will be downloaded to a Google Drive folder on your Mac. Even better, any future files you add to your Google Drive will automatically download to your computer as well. But before you complete a Google Docs offline sync, don’t forget to make sure you have enough available space on your hard drive (or other device) to save your files!
How to work on Google Docs offline from your Finder
To easily access your Google Docs offline, you can launch files directly from your Mac’s Finder. But first download Google Drive for Mac onto your machine. Once done:
Launch Google Drive from Applications
Sign in with your Google account information. By default, Google Drive will add its folder under your home directory.
Select which folders within Google Drive will sync automatically
Choose whether to have Google Drive launch every time your Mac starts up
Now, a Google Drive folder will be available in your Finder sidebar, so you can effortlessly share documents and files between your Mac and your cloud-enabled Google Drive. When you download Google Drive for Mac, anything you add into your Google Drive folder will be available online as well.
How to make a Google Doc available offline
Once you’ve completed Google Docs offline sync and your Google Drive files are available on your Mac, you can access them directly through Finder. For some users, it may still be easier to access files from drive.google.com though. No problem. With a new Google feature, you can see which of your files are available in Google Drive offline mode. To turn this on, enable a setting that shows file’s offline capability:
Access your Google Drive via drive.google.com
Select Settings and click General
Select Sync Google Docs, Sheets, Slides, and Drawing files
Once the setting is enabled, you’ll see an offline icon that tells you which files have been saved on your local drive. You can also switch the toggle to “Offline preview” to display the documents that are available for viewing and editing without the internet connection. Documents and files not accessible offline will turn gray.
To help you, Google Drive makes all the files you’ve recently accessed automatically available offline. In addition, you’re also able to right-click and change the toggle on the “Available offline” setting for each file.
Faster backup and sync for all your files on Mac
Now that you know how to use Google Docs offline on your Mac, you need to make sure you have a safe backup of all the files on your computer. The easy way to do this is with ChronoSync Express.
Keep data safe with ChronoSync Express
Get ChronoSync Express to sync data across devices and schedule backups. Every file you need, securely protected on Mac.
ChronoSync Express gives you peace of mind with regards to keeping files and personal data safe no matter where you are. If you need to remotely synchronize data from your iPhone or iPad, you can schedule backup and synchronization tasks to run during a specific timeframe with no fuss.
More (and better) cloud storage software alternatives
If Google Drive isn’t enough and you need additional cloud storage for your documents, photos, or files, there are lots of alternatives, starting with iCloud and Dropbox. Even when your Mac’s hard drive is packed, you can use increase cloud space to boost your storage capacity.
CloudMounter is a genius app that lets you turn additional space on Google Drive and other cloud storage solutions like Amazon S3 and even OneDrive into a usable place for all your tasks on Mac. It’s as simple as accessing your cloud files with drag and drop.
Both ChronoSync Express and CloudMounter are available on Setapp, a collection of more than 150 Mac apps and utilities you can use daily to make your Mac life easier and more productive. Sign up for a free 7-day trial of Setapp to these apps and many more a go.
Now that you know how to use Google Docs offline, you can update your resume, write articles, or work on that paper right from your web browser or Mac. Make as many edits on the fly without the need for any internet at all!
Pages is a powerful word processor that lets you create stunning documents, and comes included with most Apple devices. And with real-time collaboration, your team can work together from anywhere, whether they’re on Mac, iPad, iPhone, or using a PC.
From the start, Pages places you in the perfect creative environment. It puts all the right tools in all the right places, so it’s easy to choose a look, customize fonts, personalize text styles, and add beautiful graphics. And everyone collaborating on a document has access to the same powerful features.
Start with something beautiful.
Choose from over 70 beautiful Apple‑designed templates, and customize your reports, letters, and other documents any way you like. And, if you’ve ever dreamed of writing a book or fairy tale, it’s easy to create interactive stories right inside Pages.
Make progress you can see.
Track changes, add highlights, and have threaded conversations with your team. Your edits are saved automatically.
Stunning results. Effortlessly.
Liven up your text by filling it with color gradients or images. And, take the entire page to the next level by adding photos, galleries, audio clips, video, math equations, charts, or more than 700 customizable shapes.
What’s new in Pages.
Skim through in style.
Now, on your iPhone and iPad, you can read through your document, zoom in and out, and interact with it — without accidentally changing anything.
Play videos right in your documents.
Play YouTube and Vimeo videos right in Pages, without the need to open a web browser. Simply add a link, and play your web video inside your document or book.
Captions and titles stick with objects.
Easily add text to images, videos, and shapes. Your words will automatically stay with objects — if and when you move them.
You don’t work in one place on just one device. The same goes for Pages. Work seamlessly across all your Apple devices. The documents you create using a Mac or iPad will look the same on an iPhone or web browser — and vice versa.
You can also work on documents stored on iCloud or Box using a PC.
Work together in the same document, from across town or across the world. You can see your team’s edits as they make them — and they can watch as you make yours, too. Just click the Collaborate button and invite people to join.
Use Apple Pencil on your iPad to sketch, illustrate, and create documents. Draw and fine-tune your idea, then press play to watch each stroke animate onto the page. Plus, with Smart Annotation, your edits stay with the marked-up text, making it easy for you and your team to incorporate changes.
Teaming up with someone who uses Microsoft Word? Pages makes it simple. You can save Pages documents as Word files. Or import and edit Word documents right in Pages.
Numbers
Create great-looking
spreadsheets. Together.
Keynote
Build stunning, memorable
presentations. Easily.